Let’s be honest—managing office space in 2025 isn’t as simple as drawing up a floor plan and calling it a day. Between hybrid schedules, unused desks, overcrowded meeting rooms, and constant layout changes, the modern workplace can feel more like a puzzle with missing pieces. And most companies are still trying to solve it with… spreadsheets.
Yep. Spreadsheets.
That’s where Accordant changes the game—automating what used to be slow, manual work and turning live workspace data into easy-to-read visual reports. The result? Up to 70% less effort for workplace and facilities teams, and way more control over how space is actually being used.
The Everyday Space Management Struggles Companies Face
Here’s the reality many organizations are living with:
1. The Hybrid Work Guessing Game
Nobody comes in on the same days anymore, so desks and meeting rooms sit empty one day and are overbooked the next. Without live data, companies end up either wasting money on unused space or scrambling to find more.
2. Slow, Outdated Data
By the time a spreadsheet is updated, the data is already wrong. A team move, a desk swap, or even a shift in attendance patterns can make old reports useless—and lead to poor decisions.
3. Complex Moves and Changes
Office moves, whether they’re one desk or an entire department, are notoriously time-consuming to plan. Traditional tools require multiple approvals, manual updates, and lots of back-and-forth between teams.
4. No Easy Way to Visualize Usage
A wall of numbers in Excel doesn’t tell you which areas are thriving, which are underused, or how changes might impact workflow. This is why so many leaders feel like they’re managing space in the dark.
How Accordant Solves These Problems
Real-Time Visual Reports
No more waiting for quarterly audits or combing through outdated charts. Accordant shows occupancy and utilization data in interactive floor plans you can click, zoom, and filter.
70% Less Manual Work
Automated processes handle the repetitive stuff—like updating seating plans after a move, tracking desk bookings, and managing occupancy—so teams can focus on strategic planning.
Smooth, Low-Stress Moves
From “we need to shift 10 people” to “we’re reorganizing an entire floor,” Accordant’s move management tools plan and execute changes without the email chaos.
Data-Driven Decisions
With accurate, up-to-the-minute insights, leaders can right-size offices, improve layout efficiency, and adapt quickly to changing work patterns.
Case Study: Cutting Empty Desks by 40% in Just Three Months
The Challenge
A UK-based tech company had expanded rapidly but never re-evaluated how their space was being used. With hybrid work in place, they suspected large parts of their HQ were sitting empty—but they didn’t have hard data to back it up. Their facilities team was bogged down in manual audits, and leadership didn’t want to make changes based on “gut feel” alone.
The Accordant Solution
They implemented Accordant’s occupancy tracking and visual reporting tools. Within weeks, they had a clear, accurate map of how desks, meeting rooms, and collaborative spaces were being used. They discovered that nearly half of their desks were unoccupied on most days—while certain meeting areas were in constant demand.
The Results
- 40% reduction in unused desk space in 3 months
- Reallocation of underused zones into high-demand collaboration areas
- A £150,000 annual saving in facilities costs by reducing unnecessary space
- Far less manual reporting—freeing up their FM team for more strategic work
The company now uses Accordant’s real-time dashboards to adjust layouts on the fly, keeping their workspace efficient, agile, and cost-effective.
Why This Matters Right Now
The way we use office space is evolving faster than ever. Experts are seeing major shifts toward flexible, multifunctional workspaces that can adapt daily to different needs (Wallpaper).
At the same time, AI and IoT tools are becoming essential for workplace management—helping companies predict usage patterns, track real-time occupancy, and keep costs down (Cisco Spaces, K2 Space, Omnissa).
Put simply: companies that stick with manual, reactive space management are going to fall behind. Accordant plugs you directly into this new, agile way of working—without requiring a massive IT overhaul.