Utilization
Creating an accurate picture of your workspace
with insights into your space usage
Utilization is one of the most vital aspects to space planning and management in our new world of work. But what’s the best way to make sure your space is being utilized? Getting the information you need to cut costs and improve efficiency shouldn’t derail your budget. Using data you may already have and combining it with a few low cost options you can get the information you need. There are savings to be made with the right strategy.
I already have data, can this be imported into the system?
It is really important to get as much data as possible to create useful information. If you already have technology in your building collecting utilisation data, it can be combined together in Accordant to create an accurate picture of your space.
Import data from badge swipes/entry systems, wifi, network, sensors and the Accordant booking app or observation surveys. Using these different sources of data you can find out how, when and why people are coming into the workplace.
| Walk around the floor recording observations on an android phone or tablet. It is one of the most affordable options for tracking office usage. You can combine desk, meeting room, break out areas and office activity into one walk around. |  |
| A reliable but potentially expensive option to know how often your desks are utilised. Desk sensors (not provided by cadm) can record when and how often someone is sitting at a desk. It gives you a good insight into how many desks you need over time but does not give you information about other parts of the office. |  |
| One of the most accurate pieces of utilisation information you may already have and not realise it. In many buildings everyone has to use an entry system such as a badge swipe, all of this data will be sitting waiting to be used. This can easily be imported into Accordant and becomes particularly interesting when combined with booking data. |  |
| Flexible or hybrid workplaces rely on people connecting to wifi or in some cases wiring into the network. When a user logs in this data is stored on your system and can be used to see how many people are in the building at any given time. |  |
| The Accordant Booking module allows users to book a desk or workspace from their mobile phones. Using the collected data in conjunction with door data and/or sensors it is possible to know who has booked and desk and who has actually used their booking which could be key when considering occupancy of the office. |  |
Can I combine data sources to truly understand workplace utilization?
You’re already collecting valuable data across your organization — from badge swipes and Wi-Fi connections to sensor readings and observation studies. But are you really able to see the full story of how your spaces are being used?
With Accordant’s Survey Module, you can finally bring all those data sources together in one intuitive platform. Our solution transforms disconnected data into meaningful, visual insights that reveal exactly how your people interact with your workplace.
Imagine being able to see when, where, and how your spaces are being used — identifying patterns, trends, and opportunities for improvement at a glance. The Accordant Survey Module makes it simple to combine technology and human insight, giving you the clarity you need to optimize space, boost efficiency, and create a workplace that truly works for your people.
Watch our video to discover how you can turn complex data into powerful, actionable intelligence — all with the Accordant Survey Module.
Combine data from different technology sources including sensors, badge swipes, and wifi to create a complete picture
Complete a variety of surveys with our handy android app including desk, meeting room, break out and activity analysis
With an abundance of built-in reports you have all the information you need at your fingertips
Managing your desk usage is the first step in solving underutilized space. Unlike other sources of desk data by observing your desks you can create a number of different usage types.
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| Find out how well your meeting rooms are being used. With built-in reports to show average and peak capacity, usage, proportion of meetings by size and breakdowns by meeting room. |  |
| Talking by the water cooler, looking at information over a filing cabinet or pacing the stairwell on the phone, there are many types of work that happen away from desks around the office. Monitor and manage your available workspaces to see how to improve efficiency and get people back to the office. |  |
Can I get a clear view of how my space is being used?
You need information quickly and on a restricted budget. Accordant Anywhere is an android application used to walk the floors and observe utilization and activity. You can use your own tablet or phone and your own people so the costs are minimal.
Analyze your collected data in a range of built-in reports to optimise your space usage. This has been used by thousands of organizations to keep track of their utilization. This informs them of where they are going right and, more importantly, where changes need to be made.
Consultants and service providers can also benefit from using Accordant Anywhere to support their clients in managing space utilization more effectively. By leveraging the app’s data collection and reporting capabilities, they can deliver actionable insights, identify inefficiencies, and recommend targeted improvements. This not only enhances the value of their services but also allows them to offer a cost-effective and scalable solution tailored to each client’s unique environment.
Let’s talk about utilization!
