Occupancy Tracking
Visually track occupancy & vacancies on your floor plan
Understanding how your workplace is really used and effectively managing it is vital to: making the best decisions about any changes, providing employees with an environment they enjoy, and being able to answer the inevitable questions from all levels in your organization. Whether you’re managing a single UK office or a global portfolio, our occupancy tracking software gives you the data clarity you need to adapt quickly and plan with confidence.
How do you ensure your workplace has the capacity needed to meet your goals, whilst providing the ideal environment for productive work?
Understanding how the different types of workspace are being used, how much spare capacity you have in fixed desks and agile neighborhoods, the impact of desk assignment ratios and how many bookable workstations or offices you have, is crucial to your planning process. Accordant combines these metrics with the ability to easily reassign employees and departments to offices and workspaces. This combination of easily adjusted assignments, sharing ratios with metrics displayed on floor plans, and as a graphical analysis provides a strong foundation for effective reporting and decision making.
The ability to reassign employees and departments can also be easily delegated to your team. Whether they need access to only one department in one building or your whole estate, Accordant allows you to specify access from user to user.
Accordant offers intuitive tools that make tracking occupancy straightforward, even in agile work environments. Its user-friendly, web-based interface allows employees to view floor plans and locate resources effortlessly, enhancing overall workspace management. Ideal for both traditional and hybrid workplaces, our occupancy tracking system is designed to scale with your organization’s needs.
The system enables you to assign specific reasons for vacancies — such as anticipated new hires or equipment use — ensuring data accuracy. Vacant desks are automatically marked as occupied when assigned, maintaining real-time accuracy in seated-to-desk ratios. Whether planning a departmental move or evaluating London-based occupancy rates, you’ll have instant access to up-to-date space utilization metrics.
Accordant provides a wide array of standard reports, from detailed occupancy lists to visual representations on floor plans. Most modules allow data export into CSV files for further analysis. The system can also be configured to automatically generate specific reports, reducing the time spent on data gathering and report creation. From agile seating charts to occupancy by building, our reporting helps you drive smarter workplace planning and compliance.
With accurate, real-time data, Accordant facilitates effective allocation of personnel, ensuring agile areas are utilized to their full potential. The platform’s drag-and-drop functionality simplifies occupancy updates, allowing facility management teams to focus more on strategic planning and less on administrative tasks. And because it integrates seamlessly with your existing workflows, you can improve both system efficiency and team productivity.
| Accordant offers intuitive tools that make tracking occupancy straightforward, even in agile work environments. Its user-friendly, web-based interface allows employees to view floor plans and locate resources effortlessly, enhancing overall workspace management. |  |
| The system enables you to assign specific reasons for vacancies—such as anticipated new hires or equipment use—ensuring data accuracy. Vacant desks are automatically marked as occupied when assigned, maintaining real-time accuracy in seated-to-desk ratios. |  |
| Accordant provides a wide array of standard reports, from detailed occupancy lists to visual representations on floor plans. Most modules allow data export into CSV files for further analysis. The system can also be configured to automatically generate specific reports, reducing the time spent on data gathering and report creation. |  |
| With accurate, real-time data, Accordant facilitates effective allocation of personnel, ensuring agile areas are utilized to their full potential. The platform’s drag-and-drop functionality simplifies occupancy updates, allowing facility management teams to focus more on strategic planning and less on administrative tasks. |  |
Explore the Key Features of Accordant Moves
Discover the powerful features of Accordant software by watching our occupancy planning video. Discover how understanding workplace usage can help you make informed decisions, create a better environment for employees, and confidently address key questions within your organization. This video explores the importance of workplace management and how it impacts efficiency and employee satisfaction. Watch how Accordant transforms occupancy tracking from reactive record-keeping to proactive space strategy.
Designed for Real-World Demands — and Real Results
Accordant’s occupant tracking features are built to serve real workplace challenges — not just theoretical models. Whether you’re rightsizing, preparing for a renovation, or simply aiming to create a better employee experience, our occupancy tracking software gives you the insight and agility you need. Used across government departments, finance firms, and hybrid workforces throughout London, the wider UK and beyond, Accordant brings confidence to every space decision.
A single click will produce a pdf of any floorplan you display on the screen
Quickly arrange your staff and make live changes as needed
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