Customer Story – Large Investment firm

Transforming a 500,000 sq ft headquarters

How a global investment management firm used Accordant to plan a major renovation and relocate 1,200 employees with minimal disruption.

Space management →

Move Management →

Scenario Planning →

The challenge

An outdated system couldn’t keep up

The firm’s existing CAFM system was cumbersome, outdated and only semi-automated. Reporting took significantly longer, slowing down the planning process.

With a major renovation on the horizon and 1,200 employees to relocate, the team needed a more modern and intuitive solution.

The existing system was also difficult to use, with one person managing most of the workplace information – a situation that wasn’t sustainable for a project of this scale.

Workplace planning professional reviewing office floor plans and employee relocation information at a desk.

The solution

Planning for change with Accordant

The team chose Accordant as their space management software after seeing a presentation of the system.

They were impressed by how easy it was to use and navigate, as well as the ability to create and adjust test scenarios for move jobs.

This capability was essential for planning and replanning employee placements, ensuring everyone could be appropriately located even before the renovated space was finalised.

Implementation and impact

A smoother transition for everyone

Accordant’s implementation brought significant improvements to the renovation and relocation project.

Easier for the team to use

The intuitive interface allowed employees to quickly learn and use the system, removing reliance on a single individual.

Faster, more efficient reporting

Reporting became quicker, with real-time updates and adjustments.

Flexible planning with test scenarios

The ability to create and adjust test scenarios helped ensure employee placements were accurate and optimized before renovations were complete.

“Accordant gave us the flexibility to plan and replan employee moves before the new space was ready. It made a complex project much more manageable.”

AVP of real estate

Looking ahead

A foundation for global growth

By adopting Accordant, the investment management firm successfully navigated its extensive renovations with minimal disruption.

The implementation at their New York headquarters has also laid the groundwork for potentially expanding Accordant’s use to other locations, ensuring streamlined operations and effective space management across their global presence.